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Learn how to create engaging hackathons and innovation challenges while providing a seamless participant experience.
1. Before Creating an Event
Clear planning reduces participant confusion. Prepare your:
- Objectives
- Timeline
- Eligibility
- Rules
- Prize Structure
2. Create Your Event
Configure the basic event details:
- Event Banner
- Description
- Timeline
- Domains
- Team Size
- Registration Limits
3. Registration
Respond quickly to users. Monitor:
- Registrations
- Teams
- Approval Requests
- Participant Questions
4. Communication
Use announcements effectively, but avoid sending unnecessary notifications. Post about:
- Schedule updates
- Venue details
- Rule changes
- Workshop reminders
5. Mentors & Judges
Invite mentors early and ensure every project receives fair evaluation. Configure:
- Evaluation Rubric
- Scoring
- Assignment
6. During the Event
Stay available and monitor:
- Registrations
- Team Formation
- Submission Status
- Support Requests
7. Project Review
Flag incomplete entries before judging. Verify the following in submissions:
- Repository
- Demo
- Documentation
8. Results
Celebrate participant achievements and publish:
- Winners
- Certificates
- Feedback
- Closing announcements
Organizer Checklist
Rules published
Judges invited
Timeline verified
Prize information updated
Support team ready